Job Description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support a busy real estate agent. This role is essential in ensuring smooth operations, managing administrative tasks, and enhancing client experiences. The ideal candidate thrives in a fast-paced environment, is tech-savvy, and has a proactive approach to problem-solving.

$18 - $22 hourly

Transaction & Paperwork Management

• Prepare, review, and organize real estate Purchase Offers, Disclosures, and other necessary documents.
• Ensure all paperwork is completed accurately and submitted on time.
• Maintain compliance with local and state real estate regulations.

Scheduling & Calendar Management

• Coordinate client meetings, property showings, inspections, and closings.
• Manage the agent’s daily, weekly, and monthly schedule for maximum efficiency.

Marketing & Client Outreach

• Create and send out mailers, newsletters, and promotional materials to stay connected with past and potential clients.
• Follow-up calls and updates.
• Assist with canvas design for marketing materials and social media content.

MLS & System Management

• Input and update property listings on the MLS with accurate details and high-quality photos.
• Maintain and update client information in CRM and other real estate systems.
• Track and follow up on key transaction milestones.

Onboarding & Systems Buildout

• Assist in building and improving onboarding processes for new team members or clients.
• Ensure smooth integration of new technologies and systems for efficiency.

• Prior experience in real estate administration, transaction coordination, or office management preferred.
• Proficiency in MLS, CRM systems, and Google Suite/Microsoft Office.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with professionalism.
• Excellent verbal and written communication.
• Graphic design skills for canvas flyers and marketing materials are a plus.

• Work in a dynamic, fast-paced real estate environment.
• Gain hands-on experience in various aspects of the industry.
• Be a valued team member with opportunities for growth.

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