Job Description

Overview

We are seeking a reliable and detail-oriented Administrative Department Assistant to support day-to-day operations for a busy project team. This role is fully onsite and plays a key part in ensuring smooth administrative and operational workflows within the department. You’ll also support document control activities related to a current account.

Key Responsibilities

• Provide administrative support to department leadership and project staff
• Prepare and present meeting agendas, notes, presentations, and reports
• Track department deadlines, deliverables, and key performance indicators
• Organize onsite and offsite meetings, including stakeholder sessions and team trainings
• Coordinate training compliance and records in partnership with the corporate training team
• Support the development of departmental procedures and business initiatives
• Assist in assembling business plans and tracking budget-related expenditures
• Handle internal communications and manage confidential information appropriately
• Provide support to the Document Control team on billable project work as needed
• Manage office-related requests such as supplies, workstation needs, and resources

Qualifications

• High school diploma or GED required
• Previous administrative, clerical, or office experience preferred
• Advanced proficiency in Microsoft Word, Excel, Access, and PowerPoint required
• Highly organized, with excellent attention to detail and multitasking skills
• Professional communication skills, both written and verbal
• Able to work independently and manage competing priorities
• Comfortable interacting with internal teams, clients, vendors, and external stakeholders

Additional Information

• This is a fully onsite role (no hybrid or remote options)
• Travel up to 10% may be required to other Midwest regional offices
• A background check and drug screening are required

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